MTCi Hosts your conference!
MTCi doesn't simply organise your conference, we host your delegates and guests, treating them to a special (magic!) touch as a host should, and offering individual service above the anticipated level. The tone for your meeting: positive, respectful, engaging, and well-organised.

Proprietary on-line database software gives Magic Touch the professional edge in conference management

• on-line registration, abstract submission, topic selection and payment
  
• on-line selection of accommodation and extras (e.g. airport shuttle, social events etc)
  
• on-Line Committee access for abstract selection
  • elecronic/paperless
    
  • time-independent
    
  • comments/rating made on-line for each abstract
    
  • comments/rating shared amongst committee (only)
    
• Low merchant rates with MTC's on-line Client Account
  
• Reduced printing and postage cost - online receipts and tax invoices
  
• Negotiation of special rates and discounts for venues and accommodation
  
• Financial reporting and figures for preparation of BAS submission.

Researching of conference site/venue and accommodation options

MTCi will suggest venues that complement the style of your meeting to add impact and be attractive to delegates

Right: Heraklion, Crete

Individualised to suit the requirements of your conference, and 24/7 access

Online registration, abstract submission, credit card/cheque payment options

• delegate submits details directly into the database
• delegate prints receipts and tax invoices
• on-line automatic form-filling for attendees of MTCi conferences or Society members. Details are already entered and just require on-screen update or confirmation.
• Details are always kept up-to-date, by the delegate.
• Payment is through eWay Secure on-line payment system.
• Immediate invoicing, instant receipting and acknowledgement of payment accepted

Online committee access

• Committee access, browse, make comments in pre-program selection phase on-line
  
• Committee select abstracts for oral/poster presentation and compile Program over the net

Online accommodation selection, selection of 'extras', selection of social program

• accommodation selection made at time of on-line registration
  
• room sharing is managed on-line. When room-type no longer available, automatically removed as an option.
  
• accommodation selection listed at the top of each email from the database
  
• social program, shuttle etc selected and paid for at time of registration

Online communication

• each e-Mail sent from the database, contains a header of accommodation-type and dates booked, session/time and date of presentation
• includes details for on-line accessing of the database

Interest list and marketing ~ assists in gauging interest and topics for the scientific/business program

• e-Mails sent from the database are received individually addressed.
• using member details, previous registrants are notified of meeting and invited to register interest
• new, interested colleagues sign on, and provide details for further email communications re: conference
  
• selectable interest topic/s are put into a searchable database for the committee's perusal.
• reports produced indicate individual's preferenced topics, and topics expand to list those interested. Assists committee with selecting program elements and also with speaker selection.

Sample Conference registration process, showing outline of registrant and committee interaction with the powerful MCO© system for management and organisation of your conference.

This conference is set up with several sessions, and for payment in Australian dollars.  MTCi has foreign currency payment options in the main international currencies, for receiving payments in the currency of your international conference.

• On-line Registration
  • Registration - test the system - don't complete payment!
    
  • Accommodation booking
    
  • Accommodation sharing requests
    
  • On-line and cheque payment, invoicing, receipting
    
• Committee View/Compile Program on-line
  (in the process of being revamped - please return for this facility)

• Database access to view/modify
  
  • demographic details
    
  • submitted Abstract

Members log-in through the website using their PIN number; new members are eMailed a PIN and guided through the process on-line. The MTCi dedicated-Membership staff member deals directly with those not possessing an eMail address.

NEW!! The MTCi proprietary system has an on-line module for electronic AGMs, voting for Board positions etc.

• Members submit details and choose Membership level on-Line
• Members print tax invoices and receipts
• Details may be changed by the Member, and are always kept up-to-date.
• Payment is through eWay Secure on-line payment system.
• Immediate invoicing, instant receipting and acknowledgement of payment accepted.
• Reminders automatically sent when subscriptions are due
• Turnover may be annual - or personal turnover date, ensuring year-long membership activity.
• Membership campaigns supported

 

MTCi conference organisation is creative, friendly, streamlined, state-of-the-art, and the service is magic!

At MTC we pride ouselves on careful work and meticulous attention to detail - combined with a certain flair and a touch of class! - to make your conference or event smooth-running, and memorable for your guests!

With the beautiful "Conference Baby" and Dr Robert Fraser, OAM, Wisemans Ferry, NSW

We research special conference and accommodation sites and venues - a sample follows...

Pre-Dinner Winetasting, Hunter Valley, NSW	Hunter Valley, NSW
Salamander Shores, Port Stephens, NSW	Conference Dinner venue, Port Douglas
The Pinnacles, Victoria	Port Douglas, Queensland
View from Rydges, Queenstown, New Zealand	Boomrock, Wellington, New Zealand
Victor Harbour, South Australia	The Great Barrier Reef, Queensland
Heraklion, Crete	Rethymnon, Crete
Rottnest Isalnd, Western Autralia	Cable Car, Queenstown, New Zealand

As always the organization was seamless Ros... the meeting sparkles thanks to you.

What a fantastic conference!  Thank you for all your help ... See you next year!

(We) really enjoyed the conference, from both a personal and professional perspective - I think it is getting better every year! The event was very well organised from the exhibitors' point of view, with lots of relaxed contact time with the delegates.

Can you please send me a quotation to do much the same as you did for (this past) meeting which I consider to have been a great success.

Congratulations on your as usual fantastic organisation.

Thank you yet again for the brilliant organisation and the conference.

It was lovely working with you and I hope that you get to work with us again soon.

Thanks for doing such a great job!

I enjoyed the meeting in Australia very much! It largely depended on your excellent management. I would like to express my thanks again.

I just had to let you know what a fantastic time we had at the conference and how professionally run it was.

I enjoyed both meeting you at long last and participating in your excellent meetings in Sydney. The whole atmosphere in Sydney will be a hard act to follow.

Thanks for the great hospitality and the great place for the conference.

Ros, I really appreciated the interactive way we handled the conference business.  It is such a pleasure to be on the same wavelength to sort out issues.

Thanks - it was a great conference. As a representative from the trade, I had a great response and it was worthwhile for me to be there. Thanks for your personal attention.

Thanks for all your hard work and help. It was a thoroughly enjoyable and worthwhile conference/experience.

Just wanted to pass on to you my congratulations on a great meeting. Not only did I thoroughly enjoy it, but I found it particularly useful in meeting most of the Australian research community that I need to catch up with on a regular basis. Definitely a must for the calendar.